General Terms & Conditions for Entry

It is important that you and your grooms / helpers read all our rules prior to competing with us. If you have any queries on our rule, please speak to a member of WPEC General Committee.

 

General Terms

  • Competitors, as well as any agents of competitors, entering any of our hosted events at any venue, including Sandringham, do so at their own risk. It is a condition of entry that they acknowledge no liability can be attached to the General Committee, the Crown Estate Commissioners, the Guards Polo Club, British Carriagedriving, landowners, agents, employees, representatives, committees or Members, or any venue at which the event is hosted. This includes any accident, loss, damage, injury, or illness to horses, owners, drivers, grooms, spectators, or any other person or property, whether caused by negligence, breach of contract, or any other cause whatsoever, except in cases of death or personal injury caused by the negligence of the organisers or anyone for whom they are legally responsible.
  • All persons associated with the Club must adhere to our Code of Conduct, The WINDSOR principles.
  • Anyone found in breach of any of our rules may be disqualified from the event and asked to leave the showground.
  • At all times DOGS MUST BE KEPT ON A LEAD Within the Deer Park in accordance with the Byelaws of Windsor Great Park. Competitors infringing this rule will be eliminated from the competition.
  • Anyone attending a WPEC-hosted event at Windsor Great Park, in any capacity, must comply with all Crown Estate Bye-Laws and follow any instructions given by a Crown Estate Warden or official. The use of bicycles and ATVs is permitted only with WPEC’s dispensation and must adhere to our established rules.
  • Barbeques are strictly prohibited anywhere on the showground, as per The Crown Estate Bye-Laws.
  • The General Committee reserves the right to suspend, withdraw or cancel the membership of any member or owner who in the opinion of the General Committee has been guilty of any serious act of indiscipline towards any officer or official of the Club, or who has been found guilty of reckless riding or driving at any Meet
  • Do not empty portapotties into provided portaloos.

 

Cars, Bicycles, and ATVs

Some parts of the Deer Park are Site of Special Scientific Interest (SSSI) and as such we are limited on the amount of vehicle movements. Any car entering the Deer Park and Showground is only permitted to travel to and from the designated lorry park. Cars are strictly prohibited from all other areas, including to and from the obstacles. The exception is officials’ vehicles when on WPEC duties.
It is The Crown Estate by-law of Windsor Great Park that no bicycles are allowed within the Deer Park or off road

 

Terms of Entry

  • To review discipline specific rules please download the year’s schedules and rules
  • WPEC considers itself very privileged to be able to welcome our competitors to our venue within the Deer Park. Some areas of the Deer Park are under Site of Special Scientific Interest conservation. It is important to us to maintain the integrity of the Park so there a few practicalities of management for everyone to remember and comply with.
  • There are wild deer within the park and the following rules are in place to protect the deer, the park environment, competitors, volunteers and spectators and the WPEC committee asks each competitor to respect the area and read and comply with the below rules, and their discipline specific rules.
  • Breaches of any rules set by WPEC, The Crown Estate (including their by-laws) or the disciplines governing bodies by anyone associated with a competitor, may result in that competitor’s disqualification from the event.
  •  All competitors and participants must be members, or Day Members of the Club. All competitors must have third party liability insurance, either through an independent policy or membership of an appropriate association.
  •  All competitors must have as a minimum third party liability insurance, either through an independent policy or membership of an appropriate association.
  •  The General Committee reserves the right to refuse any entry and to return any entry money without explanation.
  •  The General Committee reserves the right to vary conditions of classes, to include additional classes or cancel classes if they consider it to be in the interests of Members in general to do so. As much notice as possible will be given to Members of any such action.
  •  Making an entry deems acceptance of all rules and that you agree to abide with the Health and Safety Policy.
  •  Entry forms for competitors under 18 years of age must be completed by a responsible adult, and these competitors must be accompanied by a responsible adult while on the showground.
  •  Entries must be made on the official entry forms or through the website ‘My Riding Life’ Entries are not accepted without the correct fee. Please see separate Rules for closing dates and late entry fees.
  •  Rubbish, hay, and muck must not be left in the horsebox area. A muck trailer is provided in the lorry park for disposal. Household rubbish must be taken home.
  • Barbeques are strictly prohibited anywhere on the showground, as per The Crown Estate Bye-Laws.
  • Unaffiliated classes are Club Competitions run in accordance with British Dressage Rules, this includes correct riding attire and current hard hat standards which must be worn at all times when mounted
  •  An equine may not compete more than once in a marathon or compete on the marathon and then participate in the Pleasure Drive or Gateway classes if they are hosted on the same day.
  •  WPEC General Committee or senior officials (ie Vet, Farrier, Judges, Technical Delegate or Course Designer) reserves the right to prevent an equine from participating in any phase of the event should they feel the equine is unsafe competing, or by allowing it to continue it would be detrimental to horse welfare, or under the Social Licence to Operate guidelines.
  • The welfare and health of all horses attending any show at Windsor Park Equestrian club is paramount. Any horse deemed to be sick or injured in any way will be immediately eliminated and the owner shall be asked to remove the horse from the premises.
  •  Horses should be vaccinated in line with the governing body. In the event of a Zoonotic disease (eg, Strangles, Equine influenza, Herpes Virus or any other disease or condition) outbreak in the local area then the competitor must not attend the venue.
  •  By participating in our events, you acknowledge and consent to the possibility of being photographed or filmed by various parties, including but not limited to our official photographers, sponsors, fellow competitors, spectators, members of the public, journalists, freelance photographers and paparazzi. For further information and how to opt out from being photographed by our Official Photographer, please see Section Photography and Filming Statement
  •  Entries will close on the date given for entries to close in the Schedule. Late entries may not be accepted. The Club reserves the right to charge a late entry charge of £10.00.
  •  Entries are accepted online, via ‘My Riding Life’ portal, accessible from our website, (wpec.org.uk) or by BACS or by Cheque. Both BACS and Cheque entries must have a completed entry form emailed or posted to the entries secretary prior to the close of entries.
  •  Carriage driving entry enquiries should be directed to wpecdriving@outlook.com
  •  Dressage entry enquiries should be directed to wpecdressage@outlook.com
  •  Entries should be made where possible via our online facility, where this is not possible entries must be made on the official entry forms and cheques made payable to Windsor Park Equestrian Club. Entries will not be accepted without the correct fee. Please see separate rules for closing dates and late entry fees. Entries will not be acknowledged unless a stamped addressed envelope is enclosed.
  •  Hard hats must be worn at all times when on a carriage or riding. This includes the Pleasure Drive. Back/body protectors are mandatory on the marathon course and for anyone under 18 at all times when on a carriage.
  •  DO NOT ARRIVE BEFORE 2.30 pm ON THE AFTERNOON BEFORE THE START OF THE COMPETITION – NO OFFICIALS, WATER OR TOILETS WILL BE AVAILABLE BEFORE THEN.
  •  Practice arenas are shared spaces where all competitors should feel comfortable using them. They are safe environments, so please be respectful of others warming up for their dressage test. If you have any concerns, feel free to speak with an event official.
  • All lorries and caravans must carry a fully operational 3kg fire extinguisher.
  • The competition ground is within a Deer Park where wild deer roam freely; the entrance gate must be kept closed at all times.

 

Times & Withdrawals

  •  The booking fee for My Riding Life is non refundable, in line with their terms and conditions.
  •  From the Thursday prior to the Meet, all times will be available on the Clubs Facebook Page and our website.
  • In the event of a cancelled meet, entry fees may be carried forward to the following event at the discretion of the owner or driver.
  • No entry fees will be permitted to be carried over for more than one event or into the following competition year.
  • If you withdraw following the closing date of entries, your entry fee may be forfeited.
  •  Please ensure you notify the Entries Secretary as soon as possible if you need to withdraw from the Meet.

 

Competition Site Entrance

IMPORTANT: Entry to the Park is ONLY via Sheet Street and into the Windsor Great Park Open Air Car Park. This car park is a public car park, please drive carefully and considerately and be aware of pedestrians, dogs and children while travelling through the car park to access our area.

A map of access routes is shown on our web site. Our entrance gate is on the left hand side near the top of the car park. You will need to drive over Queen Anne’s ride to get to our gate, please be aware of pedestrians, cyclists, loose dogs, children and horse riders.

Our gate must be closed securely after you have entered or exited our area as we are within the deer park and wild deer roam the area.

No unauthorised vehicles are to access the competition ground. You must use the signed route to access the competition grounds from the lorry park.

 

Deer Park Gate

If the gate is unstaffed DO ALL OF THESE ACTIONS when opening / closing the gate.
Before opening the Gate:
Check for loose dogs, loose deer, loose horses and people & children nearby.

  1. When closing the gate, ensure BOTH drop bolts are lowered onto the ground
    2. Ensure the slide bolt is engaged across the gates
    3. If the chain can be hooked up, please do so

Do NOT leave the gate open for other users unless they are literally within “hand shaking” distance so the gates can be closed quickly.

The gates on the road and into the showground are locked at 9pm or dusk (whichever is earlier) and not reopened until 7am. Entry or exit to and from the showground during these times will not be possible, unless explicitly arranged prior to the event.

Parking and overnight stay

  • Dressage Competitors once in the deer park turn right and follow the track through the copse to the dressage competition area.
  • Carriage drivers turn left through the gate and park in as requested. Please do not park too close to the driven dressage arenas.
  • Carriagedriving competitors are permitted to stay overnight during the event. For two day events competitors may stay from the Friday evening, for one day events, competitors are only permitted to stay on the Saturday night.
  • Please do not arrive before 2.30pm on the afternoon before the start of the competition. No officials, water or toilets are likely to be available before then. The gates may also be locked.
  • The gates on the road and into the showground are locked at 9pm or dusk (whichever is earlier) and not reopened until 7am. Entry or exit to and from the showground during these times will not be possible.